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Email Signature Generator

Build a professional email signature in minutes. Free, no account, no watermark.

Install your signature

Copy the signature first, then follow the steps for your email client.

Gmail (web)
  1. Open Gmail and click the gear icon (top-right), then "See all settings".
  2. Scroll to the "Signature" section under the "General" tab.
  3. Click "Create new", give your signature a name, then click "Create".
  4. Paste your copied signature into the editor.
  5. Under "Signature defaults", set your new signature for new emails and replies.
  6. Scroll to the bottom and click "Save Changes".
  7. Compose a test email to yourself to confirm rendering.

Gmail mobile inherits the web signature for the same account — you do not need to set it separately.

Outlook 365 (web)
  1. Open outlook.com (or your Microsoft 365 webmail) and sign in.
  2. Click the gear icon (top-right) and choose "View all Outlook settings" at the bottom.
  3. Go to Mail → Compose and reply.
  4. Under "Email signature", click "+ New signature".
  5. Paste your copied signature into the editor.
  6. Set defaults for new messages and replies/forwards.
  7. Click "Save".
Outlook Desktop
  1. In Outlook for Windows, choose File → Options → Mail → Signatures.
  2. Click "New", give your signature a name, click "OK".
  3. Paste your copied signature into the edit area.
  4. Set the default signature for new messages and replies/forwards from the dropdowns on the right.
  5. Click "OK" to save, then "OK" on the Options window.

Outlook Desktop uses the Word rendering engine until its retirement in late 2026. Test by sending yourself a message before sending externally.

Apple Mail (macOS)
  1. In Apple Mail, choose Mail → Settings (or Preferences on older macOS).
  2. Click the "Signatures" tab.
  3. Pick the email account on the left, then click the "+" button to create a new signature.
  4. Untick "Always match my default message font" (below the preview) — if you leave this on, your styles will be stripped.
  5. Paste your copied signature into the right pane.
  6. Drag your new signature onto the email account on the left to associate it.
  7. Close the Settings window — changes save automatically.

If pasting strips the layout, download the HTML file from the export menu and use the file-system workaround documented in our /explainers/ guide.

Gmail (iOS)
  1. Open the Gmail app, tap the menu (top-left), then scroll to Settings.
  2. Tap your email account.
  3. Tap "Mobile Signature" and paste your signature.
  4. Tap OK / back to save.

Gmail iOS does not render HTML signatures. It will paste as plain text. For full-fidelity signatures on mobile, leave the web signature in place and disable the mobile override.

Apple Mail (iOS)
  1. On the device that has your full signature copied, open Settings → Mail → Signature.
  2. Choose "Per Account" if you want different signatures per inbox.
  3. Tap the signature field, then long-press and choose "Paste".
  4. If iOS pastes as plain text, shake the device (or three-finger swipe left on newer devices) and choose "Undo" once to recover the rich-text formatting.

The "undo to restore formatting" trick is a long-standing iOS quirk. It works.

Anatomy of a good email signature

Name and role
Your full name, with optional pronouns and credentials, and your job title.
Company line
Your company name, optionally with department or team for larger organisations.
One phone number
Pick one — your direct line or your mobile. Two phone numbers signals indecision; one signals clarity.
Website
Your company website. If you have a personal site relevant to your work, link to that instead.
Social or scheduling links
No more than two. LinkedIn is the safe choice. A calendar link is more useful than a Twitter handle for most professionals.
Optional brand mark
Logo or photo. Keep it small (≤120px). Skip it entirely on minimalist signatures.
Optional CTA
A single call-to-action button. Useful for sales, consulting, or marketing roles. Skip it if you do not have one clear ask.
Optional legal disclaimer
Required in some regulated professions. Set in smaller, lighter text below the main signature.

Frequently asked questions

Do I need an account to use this?

No. The generator works entirely in your browser. We do not collect your email address. We do host the photo, logo, and banner images you upload so the signature can reference them as public URLs — you can delete them later by contacting us.

Will this render correctly in Outlook?

Yes. All templates are built table-based with inline CSS and email-safe fonts, and tested against the Word rendering engine that Outlook Desktop uses through October 2026.

Why does my custom font not show?

Most email clients strip web fonts. The generator only offers email-safe fonts (Arial, Helvetica, Georgia, Verdana, Tahoma, Courier New) which render consistently everywhere. Custom fonts silently fall back to Times New Roman in Outlook — usually badly.

Can I add a calendar booking link?

Yes. Use the CTA button add-on with your Calendly, Cal.com, or Google Calendar appointment URL.

Will my contact details be tracked?

No. There is no tracking pixel in the free tier. Your details are stored only in your browser (localStorage) until you copy and paste the signature into your mail client.

Can I save my signature to edit later?

The generator remembers your work in your browser between sessions on the same device. Saved profiles across devices will arrive in a future paid tier — for now, paste your details fresh when you switch devices.

Is the handwritten signature legally binding?

No. This generator produces a visual flourish for your email signature — it is not an e-signature for signing documents. If you need to sign legally binding documents, see our /explainers/ guides on e-signature platforms.

Is this GDPR-compliant?

Yes. We do not collect or store the contact details you type into your signature. We do host any images you upload (photo, logo, banner) on our CDN so the signature can reference them as public URLs — those images are not used for tracking or profiling and can be deleted on request.

Why is my image not showing in the recipient's email?

Some email clients (notably Outlook) block external images by default until the recipient enables them. The image is not broken — it is on our public CDN — but the recipient may see a placeholder until they click "show images".

Can I make the signature wider than 600px?

You can, but you shouldn't. Most email clients clip wide signatures on mobile, and our templates target 600px for that reason. If you genuinely need wider, edit the exported HTML directly.

How do I report inappropriate content uploaded with this tool?

Email abuse@signatures.com with the URL of the image. We review reports and remove content that violates our terms or applicable law.